Privacy Policy

Last Updated: September 9, 2026

SCON Conferences ("SCON Conferences", "SCON", "we", "us", or "our") respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how SCON Conferences collects, uses, stores, shares, and protects personal information obtained through our websites, conference websites, registration systems, communications, and other services.

SCON Conferences organises and promotes academic, scientific, professional, and research-focused conferences and related events internationally. This Privacy Policy therefore applies to information collected in connection with our organisation and, where applicable, conferences and event websites operated, managed, or promoted by SCON Conferences.

By using our Websites, registering for a Conference, submitting information, contacting us, or otherwise interacting with our services, you acknowledge the practices described in this Privacy Policy.

1. Scope of This Privacy Policy

This Privacy Policy applies to personal information collected through:

the SCON Conferences website;
Conference-specific websites operated or promoted by SCON Conferences;
Conference registration systems;
speaker and abstract submission systems;
sponsorship and exhibition enquiries;
email and other communications;
Conference attendance and participation;
surveys and feedback forms;
online events and virtual platforms;
promotional activities; and
other services provided or managed by SCON Conferences.

Individual Conferences organised or promoted by SCON Conferences may have their own Conference-specific Privacy Policy that provides additional information about how personal information is collected and processed for that particular Conference.

Where a particular Conference has its own Privacy Policy, that Conference-specific Privacy Policy should be read together with this SCON Conferences Privacy Policy and will provide additional information applicable to that Conference.

Where a Conference-specific Privacy Policy describes processing activities that are specific to that Conference, those Conference-specific provisions will apply to the relevant Conference activities.

This Privacy Policy does not replace any Conference-specific privacy notice that may be provided at the time of registration, submission, or participation.

2. Information We Collect

Depending on how you interact with SCON Conferences, we may collect the following categories of information.

Personal and Contact Information

This may include:

name;
title;
professional designation;
organisation or institution;
department;
country and city;
postal address;
email address;
telephone number;
professional profile information; and
other contact information you voluntarily provide.

Conference Registration Information

When you register for a Conference, we may collect:

registration category;
Conference selection;
participation preferences;
dietary or accessibility information where voluntarily provided and necessary for event arrangements;
accommodation information where applicable;
travel-related information where necessary for Conference administration;
invoice information; and
other information required to administer your participation.

Speaker and Presenter Information

For speakers and presenters, we may collect:

professional biography;
photograph;
institutional affiliation;
academic or professional designation;
presentation title;
abstract;
research information;
presentation materials;
publication details; and
other information necessary for Conference programming and promotion.

Sponsorship and Exhibition Information

We may collect information from sponsors, exhibitors, partners, companies, institutions, and their representatives, including:

organisation information;
representative names;
contact details;
billing information;
sponsorship preferences;
exhibition requirements; and
communications concerning the relevant partnership.

Payment Information

Where you make a payment, payment information may be processed through third-party payment providers.

Depending on the payment method, we may receive information such as transaction reference, payment status, amount, date, currency, and limited payment-related information.

SCON Conferences generally does not require or store complete payment-card information when payments are processed by third-party payment providers.

3. Information Collected Automatically

When you access our Websites, certain technical information may be collected automatically, such as:

IP address;
browser type;
device type;
operating system;
pages visited;
approximate location derived from technical information;
referring website;
date and time of access;
Website interaction information; and
technical information necessary for security and performance.

We may use cookies and similar technologies to support Website functionality, analytics, security, and user experience.

4. Cookies

Our Websites may use cookies and similar technologies.

Cookies may be used to:

remember preferences;
maintain Website functionality;
understand Website usage;
improve performance;
analyse traffic;
support security; and
measure the effectiveness of communications or promotional activities.

Where required by applicable law, we will provide appropriate cookie choices or consent mechanisms.

You may also control cookies through your browser settings. Disabling certain cookies may affect Website functionality.

5. Information Received From Third Parties

We may receive personal information from third parties where appropriate and lawful, including:

registration platforms;
payment providers;
Conference partners;
sponsors;
event venues;
service providers;
professional organisations;
academic institutions;
marketing or communication platforms; and
individuals who register or submit information on behalf of another participant.

We expect third parties providing personal information to have the necessary authority to share that information with us.

6. How We Use Personal Information

We may use personal information for legitimate organisational and business purposes, including:

processing Conference registrations;
managing participation;
communicating with speakers and delegates;
coordinating presentations;
reviewing abstracts and submissions;
preparing Conference programmes;
issuing certificates;
processing payments;
providing invoices and receipts;
coordinating Conference logistics;
responding to enquiries;
managing sponsorship and exhibition arrangements;
publishing permitted Conference information;
improving our Websites and services;
conducting surveys and obtaining feedback;
maintaining security;
preventing fraud or misuse;
complying with legal obligations; and
protecting our rights and legitimate interests.

7. Conference Administration

We may use your information to administer your participation in a Conference.

This may include sharing necessary information with relevant service providers for purposes such as:

registration;
badges;
certificates;
accommodation;
venue management;
catering;
transportation;
virtual event access;
technical support; and
other event-related services.

We will seek to limit such information sharing to what is reasonably necessary for the relevant purpose.

8. Speaker, Presenter and Participant Profiles

Depending on the Conference and your participation category, SCON Conferences may publish information such as:

name;
professional title;
institutional affiliation;
biography;
photograph;
presentation title;
abstract; and
other professional information supplied for Conference purposes.

Such information may appear on Conference websites, programmes, brochures, proceedings, promotional materials, or other official Conference channels.

Where appropriate, participants may request correction or removal of information by contacting SCON Conferences.

9. Abstracts and Research Materials

Where you submit an abstract, manuscript, presentation title, biography, or related material, we may process that information for:

review;
Conference programme development;
publication;
proceedings;
presentation management;
archival purposes; and
Conference promotion.

You remain responsible for ensuring that you have the necessary rights and permissions to submit the material.

10. Communications

We may use your contact information to send communications relating to:

registration;
payments;
Conference schedules;
programme changes;
speaker arrangements;
venue information;
participation requirements;
important event notices; and
other administrative matters.

Where permitted by applicable law, we may also send information about future SCON Conferences, events, opportunities, or related services.

You may opt out of promotional communications at any time using the unsubscribe option provided in the communication or by contacting us.

Administrative and transactional communications may continue where necessary to provide services you have requested.

11. Marketing

Where permitted by applicable law, SCON Conferences may use contact information for marketing and promotional communications concerning its Conferences and related activities.

We will provide appropriate choices and opt-out mechanisms where required.

We do not intend to use personal information for unrelated marketing purposes without an appropriate legal basis or permission where such permission is required.

SCON Conferences may share personal information with trusted third parties where reasonably necessary to operate our organisation and provide Conference services.

These parties may include:

payment processors;
registration platforms;
website and technology providers;
email and communication providers;
Conference venues;
accommodation providers;
event management suppliers;
printing and publication providers;
virtual event platforms;
IT and security providers;
professional service providers;
sponsors or partners where appropriate and permitted;
government or regulatory authorities where legally required; and
other service providers supporting Conference operations.

We do not authorise third parties to use personal information for purposes unrelated to the services they provide to us except where permitted by law or otherwise authorised.

13. Payment Providers

Payments may be processed by independent payment providers.

Payment providers may collect and process payment information in accordance with their own privacy policies and terms.

SCON Conferences does not control the privacy practices of independent payment providers and recommends that users review the applicable third-party policies before making a payment.

14. Conference Venues, Hotels and Travel Providers

Where Conference arrangements require information to be provided to a venue, hotel, travel provider, transportation provider, or similar service provider, we may share the information reasonably necessary to fulfil the relevant service.

Such providers may process information under their own terms and privacy policies.

15. International Data Transfers

SCON Conferences operates and organises Conferences internationally.

As a result, personal information may be processed or accessed in countries other than the country in which you reside.

Where personal information is transferred internationally, we will seek to do so in accordance with applicable data-protection requirements and appropriate safeguards where required.

By participating in an international Conference or using our international services, you acknowledge that your information may be processed across jurisdictions as reasonably necessary to provide those services.

16. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

providing services;
maintaining Conference records;
meeting accounting and financial requirements;
resolving disputes;
enforcing agreements;
maintaining legitimate business records; and
complying with legal obligations.

The retention period may vary depending on the type of information and the purpose for which it is processed.

17. Data Security

SCON Conferences takes reasonable organisational and technical measures to protect personal information against unauthorised access, alteration, disclosure, loss, or misuse.

However, no method of transmission or electronic storage is completely secure.

Accordingly, while we take reasonable steps to protect information, we cannot guarantee absolute security.

18. Your Privacy Rights

Depending on your location and applicable law, you may have rights concerning your personal information, which may include:

requesting access to personal information;
requesting correction of inaccurate information;
requesting deletion of information;
requesting restriction of processing;
objecting to certain processing;
requesting data portability where applicable;
withdrawing consent where processing is based on consent; and
submitting a complaint to an applicable data-protection authority.

These rights are subject to applicable legal limitations and exceptions.

To exercise a privacy right, please contact us using the details provided below.

19. Accuracy of Information

You are responsible for ensuring that the personal information you provide to SCON Conferences is accurate and up to date.

If your information changes, you may contact us to request an update.

20. Children's Privacy

Our Conferences and services are primarily intended for adults, researchers, academics, professionals, and other participants.

We do not knowingly seek to collect personal information from children where prohibited by applicable law.

If you believe that a child has provided personal information to us improperly, please contact us so that we can review the matter and take appropriate action.

21. Third-Party Websites

Our Websites may contain links to third-party websites, including Conference partners, sponsors, exhibitors, hotels, payment providers, social media platforms, and other services.

We are not responsible for the privacy practices, security, content, or policies of third-party websites.

We encourage users to review the privacy policies of third-party websites before providing personal information.

SCON Conferences may maintain or use social media pages and platforms for Conference communication and promotion.

Information you voluntarily post or disclose on third-party social media platforms may be visible to others and will be subject to the privacy policies of those platforms.

23. Event Photography, Video and Recordings

SCON Conferences or authorised event service providers may photograph, record, or otherwise document Conferences.

Such materials may be used for legitimate purposes including:

event documentation;
educational purposes;
Conference reports;
archival records;
promotional materials;
Website content;
social media;
future Conference promotion; and
organisational communications.

Where applicable law requires specific consent for a particular use, SCON Conferences will seek that consent.

If you have concerns regarding the use of an identifiable photograph or recording, you may contact us.

24. Fraud Prevention and Security

We may process personal information to:

detect and prevent fraud;
protect Website security;
investigate misuse;
protect participants and staff;
enforce our Terms & Conditions; and
comply with legal obligations.

This may include monitoring technical activity and access logs where reasonably necessary.

25. Legal and Regulatory Disclosures

We may disclose personal information where reasonably necessary to:

comply with applicable law;
respond to lawful requests from government authorities;
protect the rights, safety, or property of SCON Conferences or others;
investigate suspected fraud or unlawful activity; or
establish, exercise, or defend legal claims.

26. Business Transfers

If SCON Conferences undergoes a merger, restructuring, acquisition, sale of assets, reorganisation, or similar business transaction, personal information may be transferred as part of that transaction where legally permitted.

Any such transfer will be handled in accordance with applicable law.

27. Changes to This Privacy Policy

SCON Conferences may update this Privacy Policy from time to time to reflect changes in our services, technology, business practices, Conference operations, or applicable legal requirements.

The updated policy will be published on the Website with a revised "Last Updated" date.

We encourage users to review this Privacy Policy periodically.

28. Contact Us

If you have questions about this Privacy Policy, wish to exercise an applicable privacy right, or have a concern regarding the handling of your personal information, please contact us.

Email: contact@sconconferences.com

Phone: +1 775 243 6888

When submitting a privacy request, please provide sufficient information for us to understand and respond to your request. We may need to verify your identity before processing certain requests.